Partner Support Specialist

Plan International Nepal View All Jobs By Recruiter
Regional Office-East, Dhanusa 11/24/2020 - 12/7/2020

Position Details

  • 1
  • None Specified
  • -Any Sector-
  • Regional Office-East, Dhanusa

Summary of Position

ROLE PROFILE

Title : Partner Support Specialist

Functional Area :  Finance

Reports to :  Finance Manager – Partner (Country Office)

Regional Manager - East

Location : Regional Office –East

Travel required : Plan International Nepal working provinces

Effective Date : 1 January 2021

Grade : D1

Term : Fixed term employment for 2 years from the day of employment based in Regional Office-East, Dhanusa

 

ABOUT PLAN INTERNATIONAL 

Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a
core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.

Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 24 districts in Nepal.

Plan International Nepal has a vision for 2030 as “an inclusive, just and safe society where all girls and young women enjoy their rights and live in freedom”. This is coupled with the ambition of taking action so that 100 million girls learn, lead, decide and thrive as “Girls and young women in
all of their diversity reach their full potential as equal and active citizens” by 2023. The country
strategy is put into action through the implementation of three interrelated program areas defined as follows:

LEARN: the “Education and Skills and Opportunities for Youth Employment and Entrepreneurship (SOYEE)” program aims to assist vulnerable and excluded girls and young women in adapting and thriving in a changing climate;

LEAD AND DECIDE: the “Youth as Active Drivers of Change and Sexual and Reproductive Health Rights (SRHR)” program aims to empower girls and young women in leading change, having control over their bodies and making informed decisions; and

THRIVE: the “Early Childhood Development (ECD), Child Protection and Child Poverty” program enhances vulnerable and excluded children, especially girls, to be valued and cared for without discrimination, fear and any forms of violence.

Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems,  courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice  active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.

Description

DIMENSIONS OF THE ROLE

The Partner Support Specialist is responsible for the financial management and associated partners’ capacity building of all partnerships in place. S/he has two primary functions, i.e.: a)build the capacity of Plan’s implementing partners in relation to financial management including budget, expenditure and reporting in order to develop and maintain a reliable, efficient and effective financial system, with strong internal controls in place (this representing 60% of the role); b) and conduct audits on implementing partners through the course of the year (40% of the role). S/he manages effective relationships and communicates appropriately with all key internal and external stakeholders to ensure effective work planning and effective and diligent coordination between all parties.

 

Internal and External interfaces

 

Functional Competencies

Improving partners financial internal control systems

  • Develop a thorough understanding of the internal control mechanisms and financial &operational systems of implementing of each partners;
  • Work with partners to prepare an action plan to address any identified gaps and areas of improvement in relation to finance and procurement with the aim of improving internal controls;
  • Provide regular and frequent follow up and monitoring of partners for improvement asper the plan of action; and
  • Work with partners to ensure submission all legal documents (registration, SWC affiliation, PAN, Tax Exempt Certificate, and Audit Report), agreements, bank account details, audit report and governance.

 

Financial advisory and guidance competencies

Partners’ financial capacity assessment

  • Provides support in developing partners’ capacity for sound financial management: visiting the partners offices on a regular basis; reviewing and assessing partners existing financial management system;
  • Analysis of their strengths and weaknesses including gap identification; and preparing an action plan for financial capacity improvement including internal control systems;
  • Closely coordinate with program team for review of partner's financial performance as and when necessary;
  • Assist partners in reviewing terms and conditions of partnership agreement to ensure compliance;
  • Provide training to partners on prevention and detection of fraud and corruption at least once a year with coordinating finance Manager partner (CO);
  • Provide coaching to partners as follow up of all training; and
  • Assist partners with development of a capacity development plan for finance and operations staff.

 

Partners’ financial proposals’ review in line with operational manual

  • Ensure that partners have a clear understanding of availability of budget in PO inline with operational manual/ CMT decision for thresh hold;
  • Ensure that partners are able to assess their own budgets for accuracy and realistic figures in line with CMT decision and agreed management strategy and connect them with appropriate Plan staff for clarification or correction; and
  • Coordinates with project manager, Regional team immediately if errors are identified and provides guidance for correction.

 

Partners Payment management

  • Responsible for: partners payment on time and in line with commercial arrangements;
  • assists partners to ensure advance liquidation is done on time and there are no overdue advance and the due balance is within the limit of Plan policy
  • Assists partners in reviewing their financial liquidation documents ensuring they comply with Plan International Nepal policies and procedures; and
  • Undertakes regular audit reviews of the partners’ documentation to ensure compliance with partnerships operational manuals.
  • Partnership data maintenance and reporting requirements
  • Maintain timely and accurate records within the relevant database on partner's financial information;
  • Provide periodical reports to management on Partners Payment management instalment, payment report, overdue/ liquidation as well as commitment reports; and
  • Provide monthly partnership related report to CO especially CMP report, partner's budget vs actual commitment and other partnership related reports by the first week of the following month.

 

Audit Support

  • Lead ‘snapshot’ audits for partners;
  • Lead compliance audits of partnership standard for Regional level partners;
  • Lead compliance audits of operational manual including partnership policy, Finance Guidelines, partnership agreement other relevant policies;
  • Support to CO finance and grant team in undertaking Grants Audit;
  • Support to CO team at the time of GA and statutory audit; and
  • Provide correct information to auditor when and if required.

 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications, Knowledge and Experience

  • ACCA/CPA accreditation;
  • Minimum 4-5 years’ experience in auditing and accounting;
  • Sound knowledge of financial management;
  • Working understanding of supply chain management and procedures;
  • Understanding of Government of Nepal financial regulations, including VAT and tax;
  • Sound knowledge of Nepal Financial Reporting Standards, Control standards and risk management techniques;
  • Sound knowledge in Internal control systems; and
  • Understanding of the development sector, its operating and regulatory environment.

 

Skills Required

  • Strategic planning (functional) and solution driven;
  • Managing, motivating and ability to mentor and coach people;
  • Strong listening skills;
  • Critical thinking, analysis , reasoning & support in decision-making;
  • Managing work relationships (internal/external);
  • Communication skills: one to one & in groups, written & verbal, presentations and reports, in English, Nepali and relevant local languages;
  • Preparation and management of budgets and assessment of financial implication in work situations;
  • Facilitation, negotiation and networking;
  • Ability to represent the organisation at key external and internal events when required; and
  • Ability to solve problems, handle setbacks and pressure.

 

PHYSICAL ENVIRONMENT

Based in Regional Office-East

 

LEVEL OF CONTACT WITH CHILDREN

Low contact: Low or no interaction with children during partner visit and field visit

 

Say Yes ! To Keeping Children and Young people safe and Protected.

Application Method

Application Method

For Registered Candidate:

Login to https://p2p.com.np/ with your username and password, click on the job you want to apply for and press "APPLY" that appears on the selected job page.


For New Candidate:

Go to https://p2p.com.np/

Register/Create new account,

Use your newly created username and password to login

Click on the job you want to apply for

And press "APPLY" that appears on the selected job page.


If cover letter/ CV is not attached, a pop up will appear The pop up will direct to "MANAGE COVER LETTER/ CV" page where you can add/upload cover letter/ CV, then press "APPLY" at the bottom of the page.

Loading