Supply Chain Management Coordinator - Global Fund

Save the Children View All Jobs By Recruiter
Kathmandu 11/22/2019 - 11/29/2019

Position Details

  • 1
  • Masters(Graduate)
  • Others
  • Kathmandu

Summary of Position

TEAM/PROGRAMME: Global Fund

LOCATION: Country Office, Save the Children

GRADE: 3

CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invests over 40 million US dollars annually to reach more children than ever before, through programs in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS, and Humanitarian crises.

The Supply Chain Management (SCM) Coordinator will be responsible for the supply chain management of HIV, TB and Malaria program related pharmaceuticals and health products (health commodities) at sub-recipients (SRs). He/she will also coordinate for the local procurement of health commodities, health equipment, program items, IT equipment & supplies, and services.

SCOPE OF ROLE:

Reports to: Senior Supply Chain Management Coordinator

Staff reporting to this post:

Budget Responsibilities: None

Role Dimensions: The Global Fund project works in 75 districts for TB and HIV and 30 districts for Malaria program with around $23 million budget a year. The SCM Coordinator will be responsible for supply chain management of all HIV, TB and Malaria related pharmaceuticals and commodities in the country under the Global Fund grant.

Description

KEY AREAS OF ACCOUNTABILITY:

  • Coordinate with SRs and Program for the collection of routine reporting and requisition (logistics reports) of health commodities.

       -Bimonthly Requisition and Issue Forms for HIV health commoditie

       -Quarterly Report and Requests for TB sputum supplies

  • Review the logistics reports for the accuracy of the data and provide feedback to the SRs for improvement. Conduct supportive supervision monitoring at SRs to review and improve their recording and reporting systems.
  • Take a lead to prepare and execute distribution plans to supply health commodities, program items, IT equipment & supplies to the SRs and other service deliver sites. Coordinate with transportation companies, government entities (Epidemiology and Disease Control Division, National Centre for AIDS and STD Control, National Tuberculosis Centre), regional offices to ensure that they are safely delivered to the SRs and sites within stipulated time.
  • Carry-out regular supportive supervision monitoring visits at SRs to ensure that they store health commodities as per standard warehouse management guidelines.
  • Manage warehouse at Save the Children under the Global Fund grant per standard warehouse management guidelines, Save the Children’s Country Logistics Manual.
  • Prepare annual procurement plans in coordination with Program, Finance and relevant supply chain management colleagues at the country office and government entities.
  • Take a lead for any local procurement following the Save the Children procurement policy and Country Logistics Manual, and Global Fund guidelines. Coordinate with relevant functions at the country office, e.g., Supply Chain and Media & Communication, as required.
  • Ensure that proper quality tests are done for any items locally procured as per the Global Fund’s guidelines and Save the Children procurement policy and Country Logistics Manual.
  • Collect price list of different products to be procured in future and conduct market surveys of these products as per Save the Children procurement policy.
  • Be responsible for the proper documentation of all local procurements, receipts and service completion, payments, warehousing, distribution of health commodities, program items, IT equipment & supplies. Ensure that the documents (both hard and soft copies) are properly archived for easy retrieval.
  • Be responsible for entering the program items on TIM and ensure that the assets are enter in Empower as well.  
  • Maintain procurement database (example, but not limited procurement tracker) and produce periodic reports (example, but not limited to benefit tracking, key performance indicators) as per the need.
  • Organize regular review meetings to discuss and improve upon key performance indicators.
  • Manage contracts (rental, insurance, preventive maintenance, etc.) procured by the Global Fund project. Track the contracts for payments and timely renewal/ re-procurement.
  • Maintain and update assets lists to help donor reporting and award closeout.
  • Undertake any other assignments as requested by supervisor.

 

 

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

 

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically.

 

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

 

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

 

Integrity:

  • Honest, encourages openness and transparency

 

QUALIFICATION

  • Master Degree in Business Management or relevant disciplines.  

 

EXPERIENCE AND SKILLS

  • At least 3 years in relevant field. Experience in procurement and supply chain of health commodities preferred.
  • Honesty and integrity
  • Responsive and having a sense of urgency
  • Proactive, positive and passionate to meet clients’ need
  • Excellent analytical and problem-solving skills
  • Planning skills and well organized in work and documentation
  • Attention to details
  • Communication, interpersonal and coordination skills, and orientation towards teamwork
  • Advanced skills in MS Excel, MS Word and PowerPoint
  • Excellent knowledge of written and spoken English and Nepali

 

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Method

Application Method

For Registered Candidate:

 Login to https://p2p.com.np/ with your username and password, click on the job you want to apply for and press "APPLY" that appears on the selected job page.


For New Candidate:

Go to https://p2p.com.np/

Register/Create new account,

Use your newly created username and password to login

Click on the job you want to apply for

And press "APPLY" that appears on the selected job page.


If cover letter/ CV is not attached, a pop up will appear The pop up will direct to "MANAGE COVER LETTER/ CV" page where you can add/upload cover letter/ CV, then press "APPLY" at the bottom of the page.

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