Senior Finance and Admin Coordinator

Nakhipot, Lalitpur 6/18/2019 - 6/30/2019
Full Time

Position Details

  • 1
  • Masters(Graduate)
  • Administrative, Accounting, Finance, Procurement, Logistics, Operations
  • Nakhipot, Lalitpur

Summary of Position

WaterAid is looking for the following position to play role in our mission to transform lives with safe water, sanitation and hygiene in the world’s poorest communities.

 

 

Job Title: Senior Finance and Admin Coordinator

 

Duration: 1 year (with possibility of extension)

 

Duty Station: WaterAid Nepal Office, Nakhipot,Lalitpur

 

Department: Finance and Admin Grade: E

 

Reports to (title): Head of Finance and Operations

 

Direct Reports (titles): Logistics and Procurement Officer, Finance Associate, Guards, Kitchen Help

 

 

 

Regular travel out of WaterAid Nepal’s office premises

 

Clean water, decent toilets and hygiene are three essentials that help people lead dignified and healthy lives. They should be normal for everyone, but for millions of people they are not. We are determined to make clean water, decent toilets and good hygiene a normal part of everyday life for everyone, everywhere within a generation.

Description

Purpose of Role

 

  • Lead in operational financial and management accounting and provide appropriate advice to ensure
  • funds are used effectively
  • Lead in ensuring proper internal control system in place and alert if any risk a rised
  • Collaborate with other Departments to plan and develop financial activities
  • Strategize to find high quality and cost-effective vendors for the organization.
  • Ensure effective planning and delivery of Administrative services on time.

 

 

Responsibilities

 

  • Support HFO in implementing financial and administrative management policies and procedures, develop tools and mechanisms to ensure compliance with WaterAid’s overall policies, external donor requirements and in country laws and regulations. Review and update procedures and support in ensuring an upto date accounts manuals.
  • Coordinate processes for financial management such as monthly closing processes, audits and review all checklists and action any necessary points.
  • Ensure financial documents are properly used and updated for reporting as appropriate. Ensure all financial transactions comply with WaterAid Policy.
  • Prepare financial reports and analysis on a monthly basis. Ensure all appropriate persons are able to use the finance software-or WA system?. If not in place plan for roll out of both systems to sub offices. Ensure all data is accurate and complete.
  • Monitor funding and cash flow to ensure funds are always available for WaterAid and that cash is secure as per WA policies. Keep cash tracker information up to date and ensure it reflects in country income accurately.
  • Support in co-ordinating the annual fiscal planning process. Interpret and analyse actual results against budgets, feedback to country programme managers with advice and recommended actions if necessary.
  • Support in producing financial reports and for external donors for any in country income. Ensure periodic reports are prepared and shared on time.
  • Support in facilitating and co-ordinate the external audit and internal audit and government evaluation.Lead the development of action plans based on audit recommendations and monitor progress on achievements.
  • Support in developing, designing and conducting training/ coaching for Finance & Programme staff on financial systems, administrative system, budgeting and financial management. Co-ordinate learning and sharing of best practices for consistency in financial operations including risk analysis and management.
  • Promote value for money as part of the organisational culture. Develop procedures for assessing the value for money that WaterAid obtains in all its activities in Country Programmes, with a special regard to economy, efficiency and effectiveness. Work with the best interest of WaterAid and its target beneficiaries’ in mind.
  • Make sure all taxes are paid on time and complied with regulatory requirement of Government, and monitor and update on any changes pertinent for WAN to comply with.
  • Lead to support in developing of Procurement Policies and other required operating guidelines and ensure its adherence and compliance.
  • Coordinate with all Departments to develop an annual procurement plan and update it periodically, ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes.
  • Analyse procurement requests, identify service providers, and evaluate information regarding vendor’s performance regarding quality, prices, and delivery of goods in view of the organisations best interests.
  • Prepare property lease contracts, service agreements and annual contracts in coordination with Head of Finance and Operations; ensure that all budget holders are aware of contractual terms and conditions. Monitor service provider’s compliance to contractual agreements, coordinate for payment.
  • Maintain an accurate record of all logistical activities, including ensuring that the procurement binder, including all supporting documentation, is updated every month.\
  • Lead and streamline the administrative and finance functions and staffs under supervision are clear about their roles and responsibilities.
  • Ensure all partners are aware about the procurement policies.
  • Any role in supporting on assessing and managing the risks??

 

 

Person Specification

 

 

Essential

 

  • Masters degrees in relevant discipline
  • Experience of 5-7 years in similar role, with strong Finance and Admin background
  • IT skills particularly MS Word, Excel and Outlook
  • Experience in the usage of accounting software packages and advance knowledge of spreadsheet and database packages
  • In depth knowledge of budgeting principles and financial rules and regulations
  • Knowledge of finance and tax laws and regulations
  • Excellent numeracy and attention to detail, with ability to prepare financial and budget strategy and
  • budget allocation plans for procurement
  • Fluency in spoken and written Nepali language. High level proficiency in spoken and written
  • English, with good interpersonal, negotiating and persuasive skills
  • Knowledge of local consumer laws and regulations
  • Good documentation skills with extensive experience of developing ToR and EOI for procurement
  • with the ability to write accurately and persuasively to attract potential vendors
  • Confidence in working with senior level stakeholders both internally and externally using tact and
  • diplomacy
  • Commitment to WaterAid’s values and a working style that reflects these

 

Desirable

 

  • Knowledge of various donors’ rules and regulations
  • Ability to demonstrate exceptional behavioural qualities such as critical thinking, problem solving,
  • active listening, proactive and service oriented
  • Experience in report writing
  • Self-motivated, creative and ability to perform with minimum supervision
  • Experience of conducting trainings
  • Experience of managing and supporting staff
  • Experience of working effectively within a culturally diverse and matrix organisation

Application Method

Application Method

 

 

For Registered Candidate:

 

 Login to https://p2p.com.np/  with your username and password, click on the job you want to apply for and press "APPLY" that appears on the selected job page.

 

 

For New Candidate:

 

  • Go to https://p2p.com.np/

 

  • Register/Create new account,

 

  • Use your newly created username and password to login

 

  • Click on the job you want to apply for

 

  • And press "APPLY" that appears on the selected job page.

 

 

 

If cover letter/ CV is not attached, a pop up will appear The pop up will direct to "MANAGE COVER LETTER/ CV" page where you can add/upload cover letter/ CV, then press "APPLY" at the bottom of the page.

 

Note: To apply for the position please follow the above instruction.

 

 

 

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