Finance and Admin Associate for Hygiene Promotion through Routine Immunization in Nepal

Kathmandu , MoH/CHD, EPI section Teku 6/6/2018 - 6/16/2018

Position Details

  • 1
  • Bachelors(Undergraduate)
  • Administrative, Accounting, Finance, Procurement, Logistics, Operations
  • Kathmandu , MoH/CHD, EPI section Teku

Summary of Position

WaterAid’s vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities. WaterAid works with partners to maximize its impacts for policy change/influence. We work with partners and influence decision-makers to maximize our impact.

WaterAid works through supporting local organizations and government authorities to design and demonstrate appropriate and sustainable WASH programmes. WaterAid also seeks to influence the policy change through the Government and other Key Actors to secure and protect the rights of marginalized and vulnerable people to safe, affordable water and sanitation services.

 
Purpose of Role

The Finance and Admin associate will be expected to contribute to and assist the successful implementation of the “Hygiene promotion through Routine Immunization” program implemented in collaboration between the Ministry of Health and Population and WaterAid. The Associate will provide the necessary Finance and Administration support for the project. The person will work in close relation with the Finance and Administration team of WaterAid Nepal, Kathmandu Office.  
 

Duration : 9 months with Possibilty of extension.

Reports to : Senior Finance Officer , Water Aid Nepal

Department:  Finance and Logistics  

Grade:  2

Direct Reports (titles):  Not Applicable

Location:  Technical Support Unit, Teku, Kathmandu, Nepal

Description

This position will be based at WAN TSU office at Child Health Division, Teku and few days a week at WaterAid Nepal office in Lalitpur. There may also be occasional requirement of travelling to project sites.

Responsibilities

Financial Management

Financial Transaction processing:

  • Preparation of voucher, follow-up for supporting document and sign off, for the transactions related to Hygiene Promotion through Routine Immunization Project.
  • Process for payments within agreed timeline.
  • Maintain compliance as per WAN accounts manual.
  • Ensure proper recording of all financial approvals, invoices/receipts/bills and proper documentation of all expenditure of the projects.
  • Manage procurement processes, contacts with suppliers and contractors, and prepare payments and receipts

 

Tax:  

  • Deduction of tax on each payment as per the prevailing tax act of Nepal Government.
  • Timely and accurately deposit of deducted tax.

 

 Cash management:  

  • Custodian of petty cash of TSU Field Office.
  • Payment of petty cash expenses as per the WAN policy and maintain cash book on real time basis.  
  • Carry out periodic cash count.

 

Advances and Expenditures Clearance:

  • Ensure timely payment of per diems, advance release to districts, staffs, Government staffs, payment for utilities/telephone bills and photocopying.
  • Review district and central level expenditure in line with WA financial standards
  • Support EPI/CHD to submit all expenditure in accordance with WaterAid Nepal policies and procedures.
  • Ensure their settlement of advances made within said time.

 

Support to Program Team:

  • Support Project Manager/Project Officer and WaterAid Nepal to develop monthly expenditure plans and cash advance requests.
  • Support Project Manager to analyse the monthly variance by reviewing the project expenditure against the monthly budget and expenditure against the overall project budget.   


    Administrative Management:

  • Work in liaison with the Administration team of WaterAid Nepal Office
  • Provide support to the Project Manager/Project Officer and ensure timely support to CHD/EPI to conduct and ensure logistics for any events/meetings related to this project as set out in the work plan
  • Attend to walk-in visitors and inform/communicate to respective staff as appropriate
  • Handle incoming and outgoing official telephone calls
  • Ensure Fixed Assets procured from WaterAid funds are adequately safeguarded including maintaining of Fixed Asset Register and insurance coverage.

 

Others:

  • Provide primary financial data to Manager-Finance, Administration and Operation and Sr. Finance Officer, WaterAid Nepal Office for further financial analysis and processing into the finance system.
  • Provide support to WaterAid Nepal finance team during internal, external audit, Government evaluation and donor visits for the project, if any.
  • Any reasonable official duties as requested by Project Manager, Manager – Finance Admin & Operations and Country Director, WaterAid Nepal.  

 

Personal Specification

Essential

  • Bachelor’s degree in Accounting and Finance
  • A minimum of one to two years’ work experience in admin and financial related work preferably in I/NGOs  
  • Experience of working with local organizations and government staff
  • Demonstrably strong communication skills in English and Nepali languages
  • IT literate (word processing, spreadsheets, and presentation)
  • Good interpersonal skills
  • Self-motivation, creativity and an ability to perform without close supervision  

 

Desirable

  • Knowledge and experience of working/assisting programme evaluation and monitoring
  • Experiences and understanding of MoHP’s working modality
  • Willing to learn new finance related IT systems and procedures and software
  • Knowledge of and willing to learn administrative system and procedures Experience of working effectively within a culturally diverse and matrix organisation 
         

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